Enrollment forms, family information forms, and health forms must be completed and returned before your child begins the program. After registration is received, you will receive a confirmation email and billing statement.

Enrollment Process:

1. Download and Complete the RCS BASES Registration Packet
2. or Fill out the online registration form here
3. Download and Read the 2024/2025 Family Handbook
4. Pay $25 non-refundable annual registration fee per child to the Roxbury Community School

All enrollment information and payments need to be returned to the Roxbury Community School located in the Roxbury Special Services Building at 34 North Hillside Avenue, Succasunna, NJ 07876. Questions regarding this program? Email comschool@roxbury.org.

All enrollees of RCS BASES must pay an annual non-refundable fee of $25 for the program year (September through June) per child. This payment must be received with your enrollment materials or your enrollment may be delayed. You can pay this fee by clicking the "Pay Now" below. There is no credit card fee for the registration payment.

The monthly fee is the payment for the RCS BASES programs for which your child is enrolled. Tuition is based on the number of State required school days (180 days) for the school year divided into ten equal monthly payments ((daily rate x 180 school days) / 10 months = your monthly payment) Therefore, regardless of the number of school days in a particular month, the monthly service fee is always the same. This includes the months of winter and spring break. Regular monthly rates apply to June as well. June is not prorated. Since school must be in session for 180 days, snow days/emergency closings are not refunded as the days are made up. 

The monthly tuition fee is due on the 15th of each month prior to childcare services unless an alternative auto-billing date has been agreed upon by the Community School.

September’s payment is due by August 15th. Monthly schedules and payments are due by the 15th of the month prior to the month of services. Example: October’s schedule and payment are due September 15th.

If you would like to set up auto-billing with a credit card where your card is charged each month on the 15th (or a date of your choosing), please complete this Credit Card Authorization Form. 

Payments received after the 20th may be charged a $25 late fee. If payment of fees (include late payment charge) is not received by the 28th of the month prior to the month of service, the child(ren) may not be able to attend the BASES program until payment is received in full or a plan of action has been discussed with the Community School Coordinator and Program Supervisor.

It is our objective to make every reasonable effort to accommodate extenuating financial circumstances that may cause a late or incomplete payment. However, it is of utmost importance that the special circumstances be communicated to the Program Supervisor and Community School Coordinator (comschool@roxbury.org) so that a mutually agreeable resolution can be made between the parent/guardian and the program administration. If there is no communication effort by the parent/guardian when delinquent payment notices and/or follow up calls/notices are made, we must assume that the parent/guardian has no intention to meet the financial responsibility, leaving RCS BASES and the Community School with no alternative other than to terminate service.

Actual receipt of the payment (if no payment plan is needed/discussed) is required in order for your child to return to BASES. Locks in Genesis will occur for delinquent balances and will remain in effect until the balance is paid in full. These locks can carry over years if left unpaid. Locks in Genesis will restrict families' access to view children’s grades, teacher assignments, schedules, etc.

If payment is not received within 30 days and no plan of action has been discussed, you will receive an email notifying you of a termination date of your child’s enrollment. In this event, the child’s school, as well as our program staff is advised that the child may not attend the BASES programs effective on the date that is indicated in this email. The child will be sent home at the end of the child’s school day via school bus or picked up by an authorized adult.

Requests for removal of late fees must be submitted in writing to the Program Supervisor and will require approval from the Community School Coordinator.

Any child(ren) with outstanding balances from previous school years will not be permitted to attend any BASES program until the previous balance is paid in full and a lock in Genesis will remain.

If the Community School sees a habitual failure to make payments from year-to-year, it may result in a termination from the program.

Checks and/or money orders can be made payable to the Roxbury Community School and should be mailed to the Roxbury Community School located within Lincoln/Roosevelt School at 34 North Hillside Avenue in Succasunna, NJ 07876. You may also hand deliver payments to the Roxbury Community School between 8:30-3:00 or drop in the mailbox outside the building. Please indicate the student’s name/school with your payment.

A fee of $25 will be charged for any checks that are returned by the bank. Returned check fees are not subject to discounts. After we have received a returned check, we can require that all future payments must be made via credit card, money order, or cash.

Contact your bank to have a check mailed for your BASES payment directly to the Roxbury Community School located at 34 North Hillside Avenue, Succasunna, NJ 07876. If you choose to set-up electronic bill pay through your bank (we do not offer this service), please put your child’s full name and school on the memo line of your check when setting up the account. It is advisable to have the deduction taken on the 15th of the month as it can take up to 10 days for us to receive your check.

All major credit card payments are accepted for the registration fee, deposit, and/or monthly fees. A 3% transaction fee will be incurred for any deposit and/or monthly fee for the BASES program, unless auto-billing is set up. If auto-billing is set up, this 3% convenience charge is waived.

Receipts are updated and electronically shared as payments are posted via Google Sheets. This invoice/statement can be used for your receipt and for tax purposes. You may also contact the Roxbury Community School for a PDF copy via email of your receipt. Our Tax ID is 22-6002278. All requests for hard copy receipts for year-end tax information must be made in writing via email to comschool@roxbury.org. If you have a Flexible Spending Account with your employer, you can mail your form to the office to be signed, but please include a stamped, addressed envelope for us to mail it to your employer. If you need a specific receipt, please request in writing and allow five (5) business days.

Your monthly invoice will be electronically shared with you at time of registration which includes your monthly payment schedule. It is the families responsibility to make sure payments are made on time.

Your invoice will be electronically shared with you via the email addresses provided at registration as the invoice/statement is updated. Installment payments are due the 15th of each month. All payments will be made to the Roxbury Community School.

Questions regarding tuition payments should be emailed to comschool@roxbury.org. Please include your name, the child’s name, and the school they attend in the email.

The RCS BASES program has four possible discounts that can be combined and applied to each child for monthly tuition only. Documentation may be requested to apply the discount.

They are as follows: 

• Multi-Child Discount
  • 1 Day/Week = $6 off per child per month
  • 2 Days/Week = $12 off per child per month
  • 3 Days/Week = $18 off per child per month
  • 4 Days/Week = $24 off per child per month
  • 5 Days/Week = $30 off per child per month
• Roxbury School District Employee Discount (excludes substitutes)
  • 1 Day/Week = $2 off per child per month
  • 2 Days/Week = $4 off per child per month
  • 3 Days/Week = $6 off per child per month
  • 4 Days/Week = $8 off per child per month
  • 5 Days/Week = $10 off per child per month
• Roxbury Emergency Personnel (Police, Fire, EMT) Discount
  • 1 Day/Week = $2 off per child per month
  • 2 Days/Week = $4 off per child per month
  • 3 Days/Week = $6 off per child per month
  • 4 Days/Week = $8 off per child per month
  • 5 Days/Week = $10 off per child per month
• US Veteran/Active Military Discount
  • 1 Day/Week = $2 off per child per month
  • 2 Days/Week = $4 off per child per month
  • 3 Days/Week = $6 off per child per month
  • 4 Days/Week = $8 off per child per month
  • 5 Days/Week = $10 off per child per month

Discounts will be calculated after the per month fee is totaled per child. Discounts will be based on the maximum number of days in the program. (Ex. 2 Days Morning Care and 4 Days Aftercare; Discount will be based on 4 Days/Week)

Sample Schedules:

Schedule: 4 Days/Week AM @ $136/month + 1 Day/Week PM @ $54 = $190/month
Discount: Military @ 4 Days/Week = $8/month
Tuition: $190/month - $8 Discount = $182/month

Schedule: 2 Days/Week AM @ $68/month + 2 Day/Week PM @ $108 = $176/month
Discount: Military @ 2 Days/Week = $4/month + Multi-Child @ 2 Days/Week = $12 ($4+$12) = $16/month
Tuition: $176/month - $16 Discount = $170/month

WE DO NOT GIVE MONTHLY CREDITS OR REFUNDS. There are no exceptions. Once you pay for the month, you are entitled to services for the entire month whether you choose to use it or not. Tuition is evenly distributed into ten easy monthly payments based on 180 required school days. Therefore, emergency school closing days will be made up before the last day of school. If you sign up for BASES in the middle of a month, we will prorate our services based on the anticipated start date.

All new or returning students begin the BASES program on a Monday or the first day of school for that specific week. Registrations are due by noon on the Wednesday before the week you wish to enroll. For example, if you want to enroll your child to begin BASES on Monday, October 2, 2023, your completed registration needs to be in our office by 12:00 p.m. on Wednesday, September 27, 2023. There are no exceptions.

If you would like to withdraw from our program, you must provide us with written notification by no later than the 15th of the month prior to the month of your withdrawal. For example, if you would like to leave the program after the month of February, you need to send us your written withdrawal no later than January 15th. No refunds/credits will be given for removing a child from a program for a period of time that is less than one month. Children are removed from the program on the last day of that month. 

If you re-enroll your child in the program during the same school year, you will need to pay a $25 re-registration fee.

Schedule changes can be made once per month and are effective on the first of the upcoming month. Requests for schedule changes must be received on or before the 20th of the month prior for the upcoming month. For example, your November schedule will be changing from three (3) days a week of BASES to five (5) days a week, you would need to notify the Community School by October 20th or before of the requested change. There is a $20 schedule change fee per change per child.

All changes must be made in writing via email or a letter mailed or placed in the mailbox. Verbal requests will not be accepted and all schedule change requests must be made on or before the 20th of the month prior. There are no refunds or credits given for absences from the program on a scheduled day. If a change request is received after the 20th of the month prior for the upcoming month, you will be charged a $40 schedule change fee per change per child.

(Only available for children registered with BASES in the CURRENT School Year)

When an emergency situation arises and your child needs to attend a program for a day (morning and/or afternoon), in addition to their regular schedule, we can help! Please email the Community School Office so we can confirm there is space to have your child as a drop-in. IMPORTANT—always send a note to your child’s teacher/school, via backpack, email, or note in Genesis on the day that you’re using the drop-in service. Without a note, normal dismissal procedures may apply.

When an early dismissal (Parent/Teacher Conference Days, half days before a holiday, and the end of the school year) falls on a day where a child is normally scheduled to attend, there is no fee. When an early dismissal falls on a day a child is NOT normally scheduled to attend, there is an additional fee should you need the care. Please follow the notification process above (see Unscheduled Attendance).

For your child to participate in Drop-In care for either Morning BASES or Afternoon BASES, they must be fully registered for our programs. You may request a drop in until 12 p.m. the day before they will attend. Because of staffing, we are unable to take students after the cut off time.

Reduced childcare fees are available to enrollees of the RCS BASES programs providing certain criteria are met. All requests for reduced fees will remain confidential and each request will be carefully considered. Applicants will not be eligible for discounts listed above if approved for the Program Tuition Assistance. If you would like more information please contact comschool@roxbury.org for an RCS BASES Program Tuition Assistance application.