Enrollment forms, family information forms, and health forms must be completed and returned before your child begins the program. After registration is received, you will receive a confirmation email.

All enrollees of RCS B.A.S.E.S. must pay an annual non-refundable fee of $25 for the program year (September through June) per child. This payment must be received with your enrollment materials or your enrollment may be delayed. You can pay this fee by clicking the "Pay Now" below. There is no credit card fee for the registration payment.

The monthly fee is the payment for the RCS B.A.S.E.S. programs for which your child is enrolled. Tuition is based on the number of State required school days (180 days) for the school year divided into ten equal monthly payments ((daily rate x 180 school days) / 10 months = your monthly payment) Therefore, regardless of the number of school days in a particular month, the monthly service fee is always the same. This includes the months of winter and spring break. Regular monthly rates apply to June as well. June is not prorated. Since school must be in session for 180 days, snow days/emergency closings are not refunded as the days are made up. 

The monthly tuition fee is due on the 15th of each month prior to childcare services unless an alternative auto-billing date has been agreed upon by the Community School.

September’s payment is due at the time of registration. Monthly schedules and payments are due by the 15th of the month prior to the month of services. Example: October’s schedule and payment are due September 15th.

If you would like to set up auto-billing with a credit card where your card is charged each month on the 15th (or a date of your choosing), please complete this Credit Card Authorization Form. 

Payments received after the 20th will be charged a $25 late fee. If payment of fees (include late payment charge) is not received by the 28th of the month prior to the month of service, the child(ren) will not be able to attend the B.A.S.E.S. program until payment is received in full or a plan of action has been discussed with the Community School Coordinator and Program Supervisor.

It is our objective to make every reasonable effort to accommodate extenuating financial circumstances that may cause a late or incomplete payment. However, it is of utmost importance that the special circumstances be communicated to the Program Supervisor and Community School Coordinator (comschool@roxbury.org) so that a mutually agreeable resolution can be made between the parent/guardian and the program administration. If there is no communication effort by the parent/guardian when delinquent payment notices and/or follow up calls are made, we must assume that the parent/guardian has no intention to meet the financial responsibility, leaving RCS B.A.S.E.S. and the Community School with no alternative other than to terminate service.

Actual receipt of the payment (if no payment plan is needed/discussed) is required in order for your child to return to B.A.S.E.S. Locks in Genesis will occur for delinquent balances and will remain in effect until the balance is paid in full.

If payment is not received within 30 days and no plan of action has been discussed, you will receive an email and mailed letter notifying you of a termination date of your child’s enrollment. In this event, the child’s school, as well as our program staff is advised that the child may not attend the B.A.S.E.S. programs effective on the date that is indicated in this letter. The child will be sent home at the end of the child’s school day via school bus or picked up by an authorized adult.

Requests for removal of late fees must be submitted in writing to the Program Supervisor and will require approval from the Community School Coordinator.

Any child(ren) with outstanding balances from previous school years will not be permitted to attend any B.A.S.E.S. program until the previous balance is paid in full.

Checks and/or money orders can be made payable to the Roxbury Community School and should be MAILED to the Roxbury Community School at 25 Meeker Streetin Succasunna, NJ 07876. You may also hand deliver payments to the Roxbury Community School between 8:30-3:30. Please indicate the student’s name/school with your payment.

A fee of $25 will be charged for any checks that are returned by the bank. Returned check fees are not subject to discounts. After we have received a returned check, all payments must be made via credit card, money order, or cash.

Contact your bank to have a check mailed for your B.A.S.E.S. payment directly to the Roxbury Community School located at 25 Meeker Street, Succasunna, NJ 07876. If you choose to set up electronic bill pay through your bank (we do not offer this service), please put your child’s full name and school on the memo line of your check when setting up the account. It is advisable to have the deduction taken on the 15th of the month as it can take up to 10 days for us to receive your check.

All major credit card payments are accepted for the registration fee, deposit, and/or monthly fees. A 3% transaction fee will be incurred for any deposit and/or monthly fee for the B.A.S.E.S. program unless auto-billing is set up. If auto-billing is set up, this 3% convenience charge is waived.

Receipts are updated and electronically shared as payments are posted via Google Sheets. This invoice/statement can be used for your receipt and for tax purposes. You may also contact the Roxbury Community School for a faxed or PDF copy via email of your receipt. Our Tax ID is 22-6002278. All requests for hard copy receipts for year-end tax information must be made in writing via email to comschool@roxbury.org. If you have a Flexible Spending Account with your employer, you can mail your form to the office to be signed, but please include a stamped, addressed envelope for us to mail it to your employer. If you need a specific receipt, please request in writing and allow five (5) business days.

Your monthly invoice will be electronically shared with you at the time of registration which includes your monthly payment schedule.

A reminder email regarding your upcoming payment due date will be shared 5-10 days prior to the 15th of each month.

Your invoice will be electronically shared with you via the email addresses provided at registration as the invoice/statement is updated. Installment payments are due the 15th of each month. All payments will be made to the Roxbury Community School. Official invoices/statements will be sent via email between the 20-25th of each month.

Questions regarding tuition payments should be emailed to comschool@roxbury.org. Please include your name, the child’s name, and the school they attend in the email.

The RCS B.A.S.E.S. program has four possible discounts that can be combined and applied to each child for monthly tuitions only. Documentation may be requested to apply the discount.

They are as follows: 

• Multi-Child Discount = $30 off per child per month
• Roxbury School District Employee Discount (excludes substitutes) = $10 off per child per month
• Roxbury Emergency Personnel (Police, Fire, EMT) Discount = $10 off per child per month
• US Veteran/Active Military Discount = $10 off per child per month

Discounts will be calculated after the per month fee is totaled per child. (Example: 4 Days/Week Morning @ $136/month + 4 Days/Week Afternoon @ $216/month = $352/month - $10 for Military Discount = $342/Month.)

Reduced childcare fees are available to enrollees of the RCS B.A.S.E.S. programs providing certain criteria are met. All requests for reduced fees will remain confidential and each request will be carefully considered. Applicants will not be eligible for discounts listed above if approved for the Program Tuition Assistance. If you would like more information please contact comschool@roxbury.org for an RCS B.A.S.E.S. Program Tuition Assistance application.

WE DO NOT GIVE MONTHLY CREDITS OR REFUNDS. There are no exceptions. Once you pay for the month, you are entitled to services for the entire month whether you choose to use it or not. Tuition is evenly distributed into ten easy monthly payments based on 180 required school days. Therefore, emergency school closing days will be made up before the last day of school. If you sign up for B.A.S.E.S. in the middle of a month, we will prorate our services at a daily rate of $25/day for morning B.A.S.E.S. and $25 for afternoon B.A.S.E.S.

All new or returning students begin the B.A.S.E.S. program on a Monday or the first day of school for that specific week. Registrations are due at the close of business day on the Wednesday before the week you wish to enroll. For example, if you want to enroll your child to begin B.A.S.E.S. on Monday, October 1, 2021, your completed registration needs to be in our office before 3:30 p.m. on Wednesday, September 29, 2021. There are no exceptions.

If you would like to withdraw from our program, you must provide us with written notification no less than 5 days before the billing date. For example, if you would like to leave the program after the month of February, you need to send us your written withdrawal no later than January 8th. No refunds/credits will be given for removing a child from a program for a period of time that is less than one month. Children are removed from the program on Fridays or the last day of the week. When planning, please keep the following in mind: the last day of the month for B.A.S.E.S. will be the last Friday of the month.

If you re-enroll your child in the program during the same school year, you will need to pay a $25 re-registration fee.

Schedule changes can be made once per month and are effective on the first day of school of the upcoming month, regardless of what day of the week it falls on. Requests for schedule changes must be received on or before the 20th of the month prior for the upcoming month. For example, your November schedule will be changing from three (3) days a week of B.A.S.E.S. to five (5) days a week, you would to notify the Community School by October 20th or before of the requested change.

All changes must be made in writing via email, or a letter mailed or placed in the mailbox. Verbal requests cannot be accepted and all schedule change requests must be made on or before the 20th of the month prior. There is a $20 fee for all schedule changes. There are no refunds or credits given for absences from the program on a scheduled day.

Please note, parents will need to notify the school, their child’s teacher, and the Transportation department when they enroll in the program or make a schedule change. After the September enrollment, it is your responsibility to send a note to your child’s teacher, via backpack, the day the change becomes effective to remind the teacher of your child’s new monthly schedule.

Unscheduled Attendance (Only available for children registered with B.A.S.E.S. in the CURRENT Year)

When an emergency situation arises and your child needs to attend a program for a day, in addition to their regular schedule, we can help! Please call or email the office so we can confirm there is space to have your child drop-in. IMPORTANT—always send a note to your child’s teacher/school, via backpack, on the day that you’re using the Unscheduled Attendance. Without a note, normal dismissal procedures will apply.

When an early dismissal falls on a day where a child is normally scheduled to attend, there is no fee. When an early dismissal falls on a day a child is NOT normally scheduled to attend, there is an additional fee should you need the care. Please follow the notification process above (see Unscheduled Attendance).

Holiday Care is held on select school closings at an additional fee. Separate registration forms and payment in full are due by the deadlines. If there is a scheduled field trip on a Holiday Care day, your child must attend the trip. Field trip prices are listed on the Holiday Care registration paperwork. We do not leave anyone at the site when we are on field trips.

For your child to participate in Drop-In care for either Morning B.A.S.E.S. or Afternoon B.A.S.E.S., they must be fully registered for our programs. You may sign your child up for Drop-In until 12 p.m. the day before they will attend. Because of staffing, we are unable to take students after the cut-off time.